SAP Integrated Invoice/Document Processing (FIS/edc) FAQs

What do FIS mean when they state that FIS/edc is integrated into SAP ERP?

FIS/edc is installed on the SAP IT infrastructure but in its own “namespace”. This means that the application accesses the SAP database and combines both SAP standard and FIS/edc transactions. SAP standard requires no modifications. FIS/edc provides additional functionality for processing invoices. FIS create proprietary applications that work with SAP standards such as SAP GUIs, SAP WebDynpro and Fiori apps.

Does FIS/edc work with other ERP systems?

No.

Does FIS/edc work with SAP S/4HANA?

Yes. FIS/edc has releases for both SAP ECC 6 (and above) as well as SAP S/4HANA. Visually and functionality wise the two applications are very alike, but as with SAP ECC compared to SAP S/4HANA, they are structured differently. FIS/edc (S/4 HANA) is sometimes called FIS/edc (NextGeneration).

If I upgrade from SAP ECC 6 to SAP S/4HANA will I need new licences?

Yes. The software is different. A customer with a support and maintenance contract will receive the new licences free of charge, but there are normally professional services required from FIS/SAP consultants for software installation and testing.

Does FIS/edc automatically post MM invoices?

It depends. FIS/edc can be configured so that MM invoices follow a rule set. For instance if an MM invoice has certain conditions (i.e. below £ 2000, PO and Invoice positions match and price difference is within +/- 2%) then post without AP involvement

How many invoices can be processed without human involvement?

FIS/fci will be able to read the content of an invoice automatically without human involvement. If the MM invoice matches the posting criteria in SAP and EDC then invoice could be posted automatically. Some organisation request a final check in AP before posting for payment in SAP.

How do I process EDI invoices?

FIS/edc processes invoice that are read by OCR or via EDI. The EDI invoices “bypass” FIS/fci as the data is available within the EDI file. The AP team member can select EDI invoices that are “Parked” in FIS/edc. EDI invoices are normally rendered into a pdf format in FIS/edc so that they can be interpreted more easily by the AP team.

How are FI – PO exempt – invoices allocated to people in my company?

FIS/edc has customising tables that are tasked with routing an FI invoice depending on the Vendor ID and key word content for instance.

Do I actually need a Document Archive with FIS/edc?

Its preferable. FIS/edc retrieves images from an SAP certified Archive via the SAP Archive-Link. The images are stored long term in the SAP Certified Document Archive. The document archive provides a secure repository for the invoices and credit notes etc. However, some FIS/edc customers run the software with a file server to store images.

How do I know which invoice positions are incorrect on a supplier invoice?

The positions (or invoice line items) are synchronised in the FIS/edc – detail screen. The detail screen shows the position differences between the incoming invoice, the PO lines in SAP and the GRN entry.

Are there reports available with FIS/edc?

Yes. There are 10 standard reports detailing invoice quantities, blind booking rates for MM invoices, vendor ranking, open workflows for approval, execution times in approval workflow. There also additional reports via FIS Fiori app.

Are Fiori apps for Invoice Approval available as standard?

No. The WebDynpro approval workflow is delivered as standard. The Fiori app approval workflow is an option or organisations with the additional SAP Fiori app IT infrastructure in place.