Document Options Limited – Invoice Data Reading as a Service

 

Introduction

Crawley based Document Options Limited (DOL) are an award-winning provider of Process Automation, Document Management and Document Capture Services and are a long-standing partner of FIS Information Systems. Historically, scanning bureaus focus only on the business of archiving documents after they have been processed. Innovative Document Options also provide their customers with a service to extract the important invoice data content at the first stage of the process. The shift from late invoice archiving to early invoice archiving has transformed the Accounts Payable function of many organisations.

The invoice reading service is available for all organisations and is not restricted to organisations with SAP ERP.

By combining their expertise of invoice reading software, high resolution image capture and invoice completion/checking services, Document Option provide an unrivalled service for accurate invoice data returns and rapid document throughput.

Who is it for?

For organisations with who wish to:

  • Out-source the time consuming tasks of manual data entry and document scanning as part of their accounts function
  • Improve the quality of their invoice data
  • Re-engineer their Accounts Payable methods by working with a forward thinking capture services organisation at the first part of the invoice classification process

 

Key Information: Document Options Limited

Complete invoice reading process including:

  • Invoice transportation service from customer site to the DOL base in Crawley
  • High-resolution Document Capture of physical/paper invoices
  • Capture of emailed invoice attachments
  • Invoice content reading services – i.e. header and line items / positions
  • High accuracy of data capture – by checking missing fields or possible erroneous invoices
  • Fast turn-around service
  • Working with FIS Information Systems directly to provide unmatched services levels

 

Working from home – coronavirus

Many DOL customers have adapted to the change in working practices brought about by the coronavirus pandemic. With working from home a preferred option – DOL are able to collect paper invoices and transport them to their UK offices. In this way customers can work from home without needing to travel to the office to scan invoices – when the task of image capture and invoice data extraction could be delegated to an organisation with Document Option’s expertise and experience.